North Central Chapter

For AMWA members in Minnesota, North Dakota, South Dakota, and northern Wisconsin

Travel reimbursement

Effective Date: 9/01/06

North Central Chapter AMWA Members who travel to an AMWA meeting on behalf of the chapter (eg, Spring delegates meeting) are eligible for reimbursement of some of the reasonable travel expenses incurred. To obtain reimbursement from the chapter, the following conditions will apply:

1. The member submitting for reimbursement for the Spring delegates meeting must have applied for travel assistance through the national AMWA organization before travel to the meeting.

2. Travel to the Spring delegates meeting will be either fully funded by the chapter (if travel assistance through the national organization is denied) or reimbursed by the chapter in excess of the amount still reimburseable after funds from the national organization have been applied.

3. Travel expenses must be reasonable and customary (eg, coach class airfare, daily meal allowance not to exceed $60). Estimated expenses to be submitted for reimbursement to the Spring delegates meeting, including airfare, hotel stay, meals, travel to and from airport/hotel, etc, must be submitted to and approved by the executive committee before travel occurs.

4. Travel expenses for the delegate attending the Board of Directors meeting and delegates meeting at the annual AMWA conference will be reimbursed to a maximum of $200 by the chapter.

5. Expenses will be reimbursed for only 1 delegate at the Spring meeting and 1 delegate at the annual conference.

6. Reimbursement through the national organization must be submitted directly to the contact of the parent organization. After payment is received, the remaining balance, if any, should be submitted to the chapter treasurer for payment. Copies of travel receipts and a copy of the pay stub that was reimbursed from National must be provided.